Show one example of what you want
One short example teaches the AI your tone better than ten adjectives.
The idea
Words like "professional but friendly" mean different things to different people. An example removes the guesswork. This is often called few-shot prompting. It simply means: show it a sample first.
Paste one or two samples of writing you like. Then say: "Match this tone." The AI copies the length, the warmth and the style.
Keep the sample short. Three or four lines is enough. Remove names and private details before you paste anything. Never paste passwords or bank details into a chatbot.
Your task
Turn a rude message into a polite one
A colleague keeps sending files late. You want to ask for them on time without starting a fight.
Rewrite my message so it is polite and clear. Match the tone of the example. Example of the tone I like: "Hi Meera, thanks for sending the draft. Could you share the final version by Thursday 5 PM? That lets me check it before the review. Thank you!" My message: "You are always late with the files. Send them on time from now on." Rules: Keep it under 45 words. Do not blame the person. Include a clear deadline: Wednesday 4 PM. Give me only the rewritten message.
What you should get
A real example of a good result. Your wording will differ a little. The shape and the facts should match.
Printed resultExample
Hi Rahul, thanks for your help on the files so far. Could you send the next set by Wednesday 4 PM? That gives me time to check them before the review. If anything is blocking you, tell me and I will help. Thank you!
Check yourself
Finished?
Stamp this ticket. Your pass on the home page gets punched.